Strategic Plan

Executive Director

• Responsibility of office matters, concerning staff, students & teachers.

• Technical study for new courses based on management requirement.

• To advise management on academic matters.

• Advice on purchase processes.

• Review of staff appraisal.

• Arranging, formulating, imparting, monitoring, placement & training for all personnel.

• To take disciplinary actions against students as necessary in college & hostel.

• General administration.

• Security & welfare.

Authority

• Executive Director has been authorized by the trust to discharge above responsibilities

• Authorized to communicate all statutory and regulatory bodies.

• Take decisions on all the academic related issues

Director

• Reports to Trust

• Appellate authority for finalizing all decisions concerning the institution

• Chairman of the Staff Selection Committee

• Planning for development of Academic Programmes & Infrastructural Facilities

• To get approval of Managing Trustee, on important and major issues as well as policy matters.

• Overall responsible for QMS and Quality Policy, Objectives & Key Performance Indicators

• Responsible to conduct Management Review Meetings

• Responsible for continual improvement and progress.

• Over all head of Admission, Academics, Examination & Administration of the Institution.

• Conduction of various statutory meetings (Grievance Cell, anti ragging, anti sexual harassment, etc.).

• Statutory Requirements and Visits of University, AICTE, NBA, monitoring and documentation etc.

• Laisoning with the University (Admission, Finance, Examination, results, transfers, research projects, submission of regular reports etc.).

• Budget review.

• Part of negotiation meetings.

• Interact with parents, students and external agencies on various issues.

• Interact with and supervise the office staff.

• Participate in various periodic meetings of various committees.

• Interact with accounts, admission and examination sections on various issues.

• To give directives to the Coordinators on various administrative issues.

• Teaching and research work.

• Grievance Redressal.

• Industry Institution Interaction and MOUs.

• Employee and student related issues.

• Confidential information and analysis of situations (Appraisals, Exit interviews, faculty disciplinary issues, student appraisal, faculty appraisal / performance, mentoring).

• Advertisements and appointment of faculty and non-teaching staff.

• Performance of various committees at institute level and monitoring the reports submitted by the committees.

• Student related co-curricular activities and project proposals and recommendations, approval and monitoring.

• Branding of KGI and Handling Media.

• Upkeep of the campus, hygiene, environmental concerns, protection of assets, lost and found section.

• Promoting application of IT in all functional areas to improve efficiency and availability of

• reliable information centrally (MIS)

• Any other responsibility as assigned by the Management from time to time.

Authority

• Director has been authorized by the trust to discharge above responsibilities

• Authorized to communicate all statutory and regulatory bodies.

• Take decisions on all the academic related issues

Head of Administration

• Reports to Director

• Responsible for General administration of the college

• To carry out any duties delegated by the Director

• To ensure compliance with other statutory submissions/compliances

• Security and Welfare Matters.

• Transport Management

• Responsible for Continual Improvement

• Responsible for taking corrective and Preventive actions

• Responsible for document & record control Responsible for Process Health Measure achievement in this area of activity

ISO Coordinator

• Reports to the Director regarding Non- conformances generated on the QMS

• Responsible for overall implementation and maintenance of Quality Systems, including document control and records management.

• Reporting Quality System Improvements to Management & conducting training on QMS.

• Establishing and overseeing implementation of Quality Management System and procedures, as per ISO 9001 Standards.

• Communicating customer requirements at all levels & conducting awareness trainings.

• Responsible to plan MRM and Internal Quality Audits with approval of director

• Responsible to ensure adequacy of number of Internal Quality Auditors

• Responsible for corrective and preventive actions pertaining to systems

• Responsible to liaise with Certification Body

• Any other work as assigned by Management from time to time.

• Responsible for taking corrective and Preventive action in this area of activity

• Responsible for document & record control in this area of responsibility.

• Responsible for Process Health Measure achievement in this area of activity

Authority

• Preparing the QM, PP and Forms

• Distribution of forms

• Implementation of quality documents in all the colleges

• Planning for internal audits

Core Group of ISO

• Responsible for identification of

• context of the organisation

• relevant IPs

• needs and expectations of IPs

• risks and opportunities

• Any other responsibility as identified and assigned by the MR.

Authority

• To identify the risk and opportunities and develop the action plan

• Change in forms with the consultation with ISO Coordinator and Director

Principal of the Departments

• Defining Vision and Mission for the department.

• The principal of Department is required to be in regular communication with departmental staff and to be responsive to staff and to the interests of the institution.

• Develop and promote the internal and external profile of the department.

• Ensure compliance with HR policies and procedures within the department.

• Have knowledge of and ensure compliance with academic regulations, quality standards and processes in relation to teaching, learning and assessment.

• Ensuring effective implementation of ISO and doing ISO work on priority basis.

• Be responsible for dealing with student issues, including issues referred by other academic staff.

• Ensure appropriate interaction with stakeholders, such as professional bodies, funding agencies and potential employers, as appropriate to the department.

• Oversee, organize and develop the core activities of teaching, research, examining, advising and other service activities

• Project proposals to AICTE, DST, DRDO, Universities and other funding agencies.

• Ensure that the quality and standards of programmes within the department’s remit are maintained and enhanced.

• Manage all staff within the department, including performance management, staff development, appraisal, induction and succession planning.

• Take full financial responsibility and control of the department budget to maximise income and ensure effective expenditure.

• Facilitate and promote the development of intra- and inter-disciplinary academic activity (in teaching and research)

• Ensure decisions and new policy directives implemented at the departmental level

• Ensure that the laboratories in the department are well equipped and maintained according to the curriculum

• Facilitate Industry Institute Interaction.

• Assist the administration in smooth conduct of the examination/ admission/ house tests/ practicals/ disciplinary matters.

• Any other responsibility as assigned by the Management from time to time.

• Responsible for Continual Improvement in their area of activity

• Responsible for taking corrective and Preventive action in their area of activity

• Responsible for document & record control in their area of responsibility.

• Responsible for Process Health Measure achievement in their area of activity

• Responsible for NBA and NAAC accreditation

• Determine the actions required to overcome the risks identified for the processes, implement and monitor the effectiveness and report in MRM.

• Determine the actions required to capitalize/exploit the opportunities implement, monitor the effectiveness and report in MRM.

Authority

• Authorized to take decisions on all the academic related issues

• Helps to complete job effectively and efficiently

• Systematized and effective achievement of organizational objectives

HOD'S

• Facilitate and promote the development of intra- and inter-disciplinary academic activity (in teaching and research)

• Ensure that the laboratories in the department are well maintained according to the curriculum

• Assist the Principal in smooth conduct of the examination/ admission/ in house tests/ practicals/ disciplinary matters.

• Any other responsibility as assigned by the Principal from time to time.

• Responsible for Continual Improvement in their area of activity

• Responsible for document & record control in their area of responsibility.

Authority

• Authorized to take decisions (in consultation with principal)on all the academic related issues in their area

• Helps to complete job effectively and efficiently

Class Coordinators

• Leadership and co-ordination responsibilities will focus on the following outcomes:

• Develop students’ sense of purpose

• Provide opportunities for student engagement

• Work with students and professional and academic staff, to support students to become independent learners who are resilient when faced with expected/unexpected challenges

• Promote quality learning and teaching experiences

Authority

• Coordinators have been authorized by the principals to discharge the above responsibilities

Faculty (Professor / Associate Professor / Assistant Professor)

• Preparation of lesson plan and enriching and attainment of outcomes and strive for continuous improvement.

• Teaching and laboratory work as per the guidelines specified by the University

• Planning and Implementation of Curriculum Development

• Development of Resource Material

• Mentoring students

• Involve in conduction of department activities

• Engage in Research activities, publication of books, preparation of project proposals, etc.

• Have good exposure to what is happening in the industry pertaining to this domain.

• Enhance skill sets by attending workshops or conferences.

• Conduction of conferences / workshops / seminars shall be given priority in promotions.

• Undertaking stock verifications and internal & external audits.

• Faculty shall work as Lab-Incharge and prepare lab manuals as assigned by the Principal/HOD.

• Any other responsibility as assigned by the HOD, Principal and Management from time to time.

• Responsible for Continual Improvement in this area of activity

• Lab Instructors

  • Setting up various equipments for the students training as per the curriculum.

  • Develop the training skill amongst the students.

  • Maintain the equipment in working order.

  • Arrange the raw material required for the training well in time.

  • Keep updated about the various developments in the related area.

  • Any other responsibility as assigned by the Principal and Management from time to time.

  • Stock Ledger maintenance for each Laboratory

  • Responsible for Continual Improvement in this area of activity

  • Responsible for taking corrective and Preventive action in this area of activity

  • Responsible for document & record control in this area of responsibility.

  • Responsible for Process Health Measure achievement in this area of activity

• Head of Library & Information Centre

  • To formulate and administer policies, rules and regulation for the purpose of securing the most complete use of the library and to participate in the formulation of educational policies of the parent organization.

  • Prepare and execute the annual budget of the library.

  • Responsible for the entire professional job related to selection, acquisition, classification, cataloguing and maintenance of the library documents.

  • Procurement of books, periodicals and journals

  • Getting Quotation from the suppliers.

  • Stock maintenance and verification

  • Monitor Issue and return of books to students and staff

  • Display of books in the library

  • Any other responsibility as assigned by the Principal and Management from time to time.

  • Responsible for taking corrective and Preventive action in their area of activity

  • Responsible for document & record control in their area of responsibility.

  • Responsible for Process Health Measure achievement in their area of activity

• Head of Extra & Co-curricular Activities

  • To carry out duties delegated by the Director / Principal.

  • Scheduling & organizing the sports & games & other events

  • Interactions with Colleges/ University for arranging the extra-curricular activities.

  • Development and maintenance of sports grounds.

  • Purchase/storage and maintenance of proper records of sports goods.

  • Responsible for Continual Improvement in this area of activity

  • Responsible for taking corrective and Preventive action in this area of activity

  • Responsible for document & record control in this area of responsibility.

  • Responsible for Process Health Measure achievement in this area of activity

• Head of Physical Education

  • To supervise and coordinate all physical education activities.

  • Review and analyze, periodically, department workloads, functions and duties to provide for a more efficient and effective operation.

  • Assist in the selection of all department personnel.

  • Prepare annual budget for the physical education department.

  • Maintain current and correct inventories of all supplies and equipment of the physical education department.

  • Procurement of sports equipment’s.

  • Setting up the required infrastructure for various sports.

  • Conduct Intra College and inter-collegiate tournaments.

  • Any other responsibility as assigned by the Principal and Management from time to time.

  • Responsible for taking corrective and Preventive action in their area of activity

  • Responsible for document & record control in their area of responsibility.

  • Responsible for Process Health Measure achievement in their area of activity

• Head – Examinations

  • Confidential and responsible work.

  • Solely responsible for all examinations – University and External examinations.

  • Following time table and get candidates’ list prepared through Examination section for both UG and PG programmes.

  • Issue of Hall tickets to the candidates through a system (Simple system needs to be developed).

  • Order for Stationary required for examination section.

  • Allotment of duties – External (University), Outsourced MOUs Examinations.

  • Keeping all records intact as per University norms.

  • Bring any discrepancies to the notice of Principal / Vice Principal.

  • Any other responsibility as assigned by the Principal and Management from time to time.

  • Responsible for taking corrective and Preventive action in their area of activity

  • Responsible for document & record control in their area of responsibility.

  • Responsible for Process Health Measure achievement in their area of activity

• Head – Student Welfare

  • Overall in-charge of student related matters.

  • To interact with counsellors/mentors and call for periodic meeting/s to know the various issues/welfare of students.

  • Interact with Principal and HODs on student issues / welfare and grievances if any.

  • Conducting parents meet and interact with parents/ guardians and students clarifying student related academic and welfare matters.

  • Disciplinary issues amongst all the students.

  • Student related co-curricular activities.

  • Any other responsibility as assigned by the Principal and Management from time to time.

  • Responsible for taking corrective and Preventive action in their area of activity

  • Responsible for document & record control in their area of responsibility.

  • Responsible for Process Health Measure achievement in their area of activity

• Head of Placement & Career Development

  • To train students in personality development, industrial orientation and thus, help them get placed in reputed industries.

  • Contacting the industries and inviting them for campus interviews.

  • Helping the students to face the challenges of the selection process by conducting periodic general aptitude tests, technical aptitude tests, group discussions, mock interviews etc., and making them generally aware of the industrial scenario, their role as gradutes, etc.

  • Effectively carrying out institute-industry-interaction in terms of mutual contacts, exchange of information & ideas, arranging visits and technical talks from industrial experts, etc.

  • Arranging relevant training to students and internships in industries depending on their aptitudes and skills.

  • Assisting the departments in arranging project works for students in reputed industries so that the students get hands-on experience in solving industrial problems.

  • Any other responsibility as assigned by the Principal and Management from time to time.

  • Responsible for taking corrective and Preventive action in their area of activity

  • Responsible for document & record control in their area of responsibility.

  • Responsible for Process Health Measure achievement in their area of activity

• Head of Human Resources

  • Attendance and Biometrics

  • Payment of Salary: New joinees details, Resigned Employees, LOP, PF, Medi-claim, ESIC, LIC deduction, other deduction, salary revision, Biometrics, Leave Tracking,

  • Salary to others

  • ESIC updating , ESIC query

  • Medi-claim Insurance : Staff & Students

  • PF withdrawal, PF Transfer, PF query

  • IT – Investment declaration and Form 16

  • Maintenance, Verification & updating of Service registers.

  • Leave applications

  • Interview Process: Notification, Call letter, Data Sheet, Salary Fixation, Offer Letter,Appointment Letter, Joining Formalities, Staff Bank A/C, Employee Code, Biometrics (Thumb Impression), Attendance Reg, ID Card

  • Resigned Employees, Resignation Letter, Exit formalities, Relieving letter, Experience letter, Final settlement

  • Providing Salary Certificate, Employment Certificate (Address Proof), ESIC Certificate

  • Salary Revision

  • Inspection Committee: AICTE, University, PF, ESIC, Aquitance Register

  • Investment Proof

  • Employee Query

  • Candor Query

  • Any other responsibility as assigned by the Principal and Management from time to time.

  • Responsible for taking corrective and Preventive action in their area of activity

  • Responsible for document & record control in their area of responsibility.

  • Responsible for Process Health Measure achievement in their area of activity

• Head of Purchase

  • Reports to Director / Principal

  • Responsible for the Purchasing activity

  • Interacting with indenting departments for procurement

  • Responsible for Vendor listing and rating

  • Responsible for Continual Improvement in this area of activity

  • Responsible for taking corrective and Preventive action in this area of activity

  • Responsible for document & record control in this area of responsibility.

  • Responsible for Process Health Measure achievement in this area of activity

• Head of Accounts

  • Prepare Annual budget for various expenses & projected income / Revenues

  • Monitoring collection of tuition fees, examination fees, hostel fees, transport fees and others

  • To liaise with Auditors, as required.

  • To continuously monitor organizational expenditures.

  • Suggest innovative ways to reduce organizational expenses and maximize cost efficiency.

  • To effectively monitor and manage payment to Suppliers and Sub-contractors.

  • Availability of funds is reviewed and sources identified to generate funds.

  • Any other responsibility as assigned by the Management from time to time.

  • Responsible for taking corrective and Preventive action in their area of activity

  • Responsible for document & record control in their area of responsibility.

  • Responsible for Process Health Measure achievement in their area of activity

• Head of Infrastructure Management

  • In charge of building maintenance operation, custodial care, room setups, fire and safety programs, and equipment inventory control.

  • Handling the upkeep and maintenance of the location

  • Considering and resolving any issues that are operational, environmental, or ecological in nature falls under their department.

  • Designing maintenance programs

  • Researching for new equipment

  • Implementing preventative maintenance programs

  • Adhering to safety regulations

  • Enforcing industry requirements

  • Assessing risks

  • Managing expenditure and budgets

  • Maintenance of Canteen, Xerox Shop and Security Agreements

  • Stationary Store in charge

  • Maintenance and allotment of Seminar hall and Guest rooms

  • Any other responsibility as assigned by the Principal and Management from time to time.

  • Responsible for Continual Improvement in this area of activity

  • Responsible for taking corrective and Preventive action in this area of activity

  • Responsible for document & record control in this area of responsibility.

  • Responsible for Process Health Measure achievement in this area of activity

• Head of Transport

  • The overall responsibility for transport management is with Transport In-charge in running the college buses, who ensures proper maintenance of vehicles and route management.

  • Organize registration and issue of passes and allot drivers, routes and timings.

  • Determine statutory and regulatory requirements and comply.

  • Developing safety procedures.

  • Maintenance, repair, and replacement of shipping equipment or vehicles

  • Any other responsibility as assigned by the Management from time to time.

• Head of Hostel / Chief Warden

  • Periodically check the working, discipline, cleanliness and all other aspects of general administration of all the hostels of the institution.

  • Provide guidance to Wardens in running the Hostels, Hostel Mess and Hostel Clubs.

  • Any other responsibility as assigned by the Principal and Management from time to time.

• Head of IT

  • Reports to Director / Executive Director / Principal

  • Responsible for Maintenance of Computers and other peripherals

  • Responsible for soft ware control, backups and virus controls

  • Responsible f or IT activities

  • Responsible for Continual Improvement in this area of activity

  • Responsible for taking corrective and Preventive action in this area of activity

  • Responsible for document & record control in this area of responsibility

  • Responsible for Process Health Measure achievement in this area of activity