Executive Director
Responsibility of office matters, concerning staff, students & teachers.
Technical study for new courses based on management requirement.
To advise management on academic matters.
Advice on purchase processes.
Review of staff appraisal.
Arranging, formulating, imparting, monitoring, placement & training for all personnel.
To take disciplinary actions against students as necessary in college & hostel.
General administration.
Security & welfare.
Authority
Executive Director has been authorized by the trust to discharge above responsibilities
Authorized to communicate all statutory and regulatory bodies.
Take decisions on all the academic related issues
Director
Reports to Trust
Appellate authority for finalizing all decisions concerning the institution
Chairman of the Staff Selection Committee
Planning for development of Academic Programmes & Infrastructural Facilities
To get approval of Managing Trustee, on important and major issues as well as policy matters.
Overall responsible for QMS and Quality Policy, Objectives & Key Performance Indicators
Responsible to conduct Management Review Meetings
Responsible for continual improvement and progress.
Over all head of Admission, Academics, Examination & Administration of the Institution.
Conduction of various statutory meetings (Grievance Cell, anti ragging, anti sexual harassment, etc.).
Statutory Requirements and Visits of University, AICTE, NBA, monitoring and documentation etc.
Laisoning with the University (Admission, Finance, Examination, results, transfers, research projects, submission of regular reports etc.).
Budget review.
Part of negotiation meetings.
Interact with parents, students and external agencies on various issues.
Interact with and supervise the office staff.
Participate in various periodic meetings of various committees.
Interact with accounts, admission and examination sections on various issues.
To give directives to the Coordinators on various administrative issues.
Teaching and research work.
Grievance Redressal.
Industry Institution Interaction and MOUs.
Employee and student related issues.
Confidential information and analysis of situations (Appraisals, Exit interviews, faculty disciplinary issues, student appraisal, faculty appraisal / performance, mentoring).
Advertisements and appointment of faculty and non-teaching staff.
Performance of various committees at institute level and monitoring the reports submitted by the committees.
Student related co-curricular activities and project proposals and recommendations, approval and monitoring.
Branding of KGI and Handling Media.
Upkeep of the campus, hygiene, environmental concerns, protection of assets, lost and found section.
Promoting application of IT in all functional areas to improve efficiency and availability of
reliable information centrally (MIS)
Any other responsibility as assigned by the Management from time to time.
Authority
Director has been authorized by the trust to discharge above responsibilities
Authorized to communicate all statutory and regulatory bodies.
Take decisions on all the academic related issues
Head of Administration
Reports to Director
Responsible for General administration of the college
To carry out any duties delegated by the Director
To ensure compliance with other statutory submissions/compliances
Security and Welfare Matters.
Transport Management
Responsible for Continual Improvement
Responsible for taking corrective and Preventive actions
Responsible for document & record control Responsible for Process Health Measure achievement in this area of activity
ISO Coordinator
Reports to the Director regarding Non- conformances generated on the QMS
Responsible for overall implementation and maintenance of Quality Systems, including document control and records management.
Reporting Quality System Improvements to Management & conducting training on QMS.
Establishing and overseeing implementation of Quality Management System and procedures, as per ISO 9001 Standards.
Communicating customer requirements at all levels & conducting awareness trainings.
Responsible to plan MRM and Internal Quality Audits with approval of director
Responsible to ensure adequacy of number of Internal Quality Auditors
Responsible for corrective and preventive actions pertaining to systems
Responsible to liaise with Certification Body
Any other work as assigned by Management from time to time.
Responsible for taking corrective and Preventive action in this area of activity
Responsible for document & record control in this area of responsibility.
Responsible for Process Health Measure achievement in this area of activity
Authority
Preparing the QM, PP and Forms
Distribution of forms
Implementation of quality documents in all the colleges
Planning for internal audits
Core Group of ISO
Responsible for identification of
context of the organisation
relevant IPs
needs and expectations of IPs
risks and opportunities
Any other responsibility as identified and assigned by the MR.
Authority
To identify the risk and opportunities and develop the action plan
Change in forms with the consultation with ISO Coordinator and Director
Principal of the Departments
Defining Vision and Mission for the department.
The principal of Department is required to be in regular communication with departmental staff and to be responsive to staff and to the interests of the institution.
Develop and promote the internal and external profile of the department.
Ensure compliance with HR policies and procedures within the department.
Have knowledge of and ensure compliance with academic regulations, quality standards and processes in relation to teaching, learning and assessment.
Ensuring effective implementation of ISO and doing ISO work on priority basis.
Be responsible for dealing with student issues, including issues referred by other academic staff.
Ensure appropriate interaction with stakeholders, such as professional bodies, funding agencies and potential employers, as appropriate to the department.
Oversee, organize and develop the core activities of teaching, research, examining, advising and other service activities
Project proposals to AICTE, DST, DRDO, Universities and other funding agencies.
Ensure that the quality and standards of programmes within the department’s remit are maintained and enhanced.
Manage all staff within the department, including performance management, staff development, appraisal, induction and succession planning.
Take full financial responsibility and control of the department budget to maximise income and ensure effective expenditure.
Facilitate and promote the development of intra- and inter-disciplinary academic activity (in teaching and research)
Ensure decisions and new policy directives implemented at the departmental level
Ensure that the laboratories in the department are well equipped and maintained according to the curriculum
Facilitate Industry Institute Interaction.
Assist the administration in smooth conduct of the examination/ admission/ house tests/ practicals/ disciplinary matters.
Any other responsibility as assigned by the Management from time to time.
Responsible for Continual Improvement in their area of activity
Responsible for taking corrective and Preventive action in their area of activity
Responsible for document & record control in their area of responsibility.
Responsible for Process Health Measure achievement in their area of activity
Responsible for NBA and NAAC accreditation
Determine the actions required to overcome the risks identified for the processes, implement and monitor the effectiveness and report in MRM.
Determine the actions required to capitalize/exploit the opportunities implement, monitor the effectiveness and report in MRM.
Authority
Authorized to take decisions on all the academic related issues
Helps to complete job effectively and efficiently
Systematized and effective achievement of organizational objectives
HOD'S
Facilitate and promote the development of intra- and inter-disciplinary academic activity (in teaching and research)
Ensure that the laboratories in the department are well maintained according to the curriculum
Assist the Principal in smooth conduct of the examination/ admission/ in house tests/ practicals/ disciplinary matters.
Any other responsibility as assigned by the Principal from time to time.
Responsible for Continual Improvement in their area of activity
Responsible for document & record control in their area of responsibility.
Authority
Authorized to take decisions (in consultation with principal)on all the academic related issues in their area
Helps to complete job effectively and efficiently
Class Coordinators
Leadership and co-ordination responsibilities will focus on the following outcomes:
Develop students’ sense of purpose
Provide opportunities for student engagement
Work with students and professional and academic staff, to support students to become independent learners who are resilient when faced with expected/unexpected challenges
Promote quality learning and teaching experiences
Authority
Coordinators have been authorized by the principals to discharge the above responsibilities
Faculty (Professor / Associate Professor / Assistant Professor)
Preparation of lesson plan and enriching and attainment of outcomes and strive for continuous improvement.
Teaching and laboratory work as per the guidelines specified by the University
Planning and Implementation of Curriculum Development
Development of Resource Material
Mentoring students
Involve in conduction of department activities
Engage in Research activities, publication of books, preparation of project proposals, etc.
Have good exposure to what is happening in the industry pertaining to this domain.
Enhance skill sets by attending workshops or conferences.
Conduction of conferences / workshops / seminars shall be given priority in promotions.
Undertaking stock verifications and internal & external audits.
Faculty shall work as Lab-Incharge and prepare lab manuals as assigned by the Principal/HOD.
Any other responsibility as assigned by the HOD, Principal and Management from time to time.
Responsible for Continual Improvement in this area of activity
Lab Instructors
Setting up various equipments for the students training as per the curriculum.
Develop the training skill amongst the students.
Maintain the equipment in working order.
Arrange the raw material required for the training well in time.
Keep updated about the various developments in the related area.
Any other responsibility as assigned by the Principal and Management from time to time.
Stock Ledger maintenance for each Laboratory
Responsible for Continual Improvement in this area of activity
Responsible for taking corrective and Preventive action in this area of activity
Responsible for document & record control in this area of responsibility.
Responsible for Process Health Measure achievement in this area of activity
Head of Library & Information Centre
To formulate and administer policies, rules and regulation for the purpose of securing the most complete use of the library and to participate in the formulation of educational policies of the parent organization.
Prepare and execute the annual budget of the library.
Responsible for the entire professional job related to selection, acquisition, classification, cataloguing and maintenance of the library documents.
Procurement of books, periodicals and journals
Getting Quotation from the suppliers.
Stock maintenance and verification
Monitor Issue and return of books to students and staff
Display of books in the library
Any other responsibility as assigned by the Principal and Management from time to time.
Responsible for taking corrective and Preventive action in their area of activity
Responsible for document & record control in their area of responsibility.
Responsible for Process Health Measure achievement in their area of activity
Head of Extra & Co-curricular Activities
To carry out duties delegated by the Director / Principal.
Scheduling & organizing the sports & games & other events
Interactions with Colleges/ University for arranging the extra-curricular activities.
Development and maintenance of sports grounds.
Purchase/storage and maintenance of proper records of sports goods.
Responsible for Continual Improvement in this area of activity
Responsible for taking corrective and Preventive action in this area of activity
Responsible for document & record control in this area of responsibility.
Responsible for Process Health Measure achievement in this area of activity
Head of Physical Education
To supervise and coordinate all physical education activities.
Review and analyze, periodically, department workloads, functions and duties to provide for a more efficient and effective operation.
Assist in the selection of all department personnel.
Prepare annual budget for the physical education department.
Maintain current and correct inventories of all supplies and equipment of the physical education department.
Procurement of sports equipment’s.
Setting up the required infrastructure for various sports.
Conduct Intra College and inter-collegiate tournaments.
Any other responsibility as assigned by the Principal and Management from time to time.
Responsible for taking corrective and Preventive action in their area of activity
Responsible for document & record control in their area of responsibility.
Responsible for Process Health Measure achievement in their area of activity
Head – Examinations
Confidential and responsible work.
Solely responsible for all examinations – University and External examinations.
Following time table and get candidates’ list prepared through Examination section for both UG and PG programmes.
Issue of Hall tickets to the candidates through a system (Simple system needs to be developed).
Order for Stationary required for examination section.
Allotment of duties – External (University), Outsourced MOUs Examinations.
Keeping all records intact as per University norms.
Bring any discrepancies to the notice of Principal / Vice Principal.
Any other responsibility as assigned by the Principal and Management from time to time.
Responsible for taking corrective and Preventive action in their area of activity
Responsible for document & record control in their area of responsibility.
Responsible for Process Health Measure achievement in their area of activity
Head – Student Welfare
Overall in-charge of student related matters.
To interact with counsellors/mentors and call for periodic meeting/s to know the various issues/welfare of students.
Interact with Principal and HODs on student issues / welfare and grievances if any.
Conducting parents meet and interact with parents/ guardians and students clarifying student related academic and welfare matters.
Disciplinary issues amongst all the students.
Student related co-curricular activities.
Any other responsibility as assigned by the Principal and Management from time to time.
Responsible for taking corrective and Preventive action in their area of activity
Responsible for document & record control in their area of responsibility.
Responsible for Process Health Measure achievement in their area of activity
Head of Placement & Career Development
To train students in personality development, industrial orientation and thus, help them get placed in reputed industries.
Contacting the industries and inviting them for campus interviews.
Helping the students to face the challenges of the selection process by conducting periodic general aptitude tests, technical aptitude tests, group discussions, mock interviews etc., and making them generally aware of the industrial scenario, their role as gradutes, etc.
Effectively carrying out institute-industry-interaction in terms of mutual contacts, exchange of information & ideas, arranging visits and technical talks from industrial experts, etc.
Arranging relevant training to students and internships in industries depending on their aptitudes and skills.
Assisting the departments in arranging project works for students in reputed industries so that the students get hands-on experience in solving industrial problems.
Any other responsibility as assigned by the Principal and Management from time to time.
Responsible for taking corrective and Preventive action in their area of activity
Responsible for document & record control in their area of responsibility.
Responsible for Process Health Measure achievement in their area of activity
Head of Human Resources
Attendance and Biometrics
Payment of Salary: New joinees details, Resigned Employees, LOP, PF, Medi-claim, ESIC, LIC deduction, other deduction, salary revision, Biometrics, Leave Tracking,
Salary to others
ESIC updating , ESIC query
Medi-claim Insurance : Staff & Students
PF withdrawal, PF Transfer, PF query
IT – Investment declaration and Form 16
Maintenance, Verification & updating of Service registers.
Leave applications
Interview Process: Notification, Call letter, Data Sheet, Salary Fixation, Offer Letter,Appointment Letter, Joining Formalities, Staff Bank A/C, Employee Code, Biometrics (Thumb Impression), Attendance Reg, ID Card
Resigned Employees, Resignation Letter, Exit formalities, Relieving letter, Experience letter, Final settlement
Providing Salary Certificate, Employment Certificate (Address Proof), ESIC Certificate
Salary Revision
Inspection Committee: AICTE, University, PF, ESIC, Aquitance Register
Investment Proof
Employee Query
Candor Query
Any other responsibility as assigned by the Principal and Management from time to time.
Responsible for taking corrective and Preventive action in their area of activity
Responsible for document & record control in their area of responsibility.
Responsible for Process Health Measure achievement in their area of activity
Head of Purchase
Reports to Director / Principal
Responsible for the Purchasing activity
Interacting with indenting departments for procurement
Responsible for Vendor listing and rating
Responsible for Continual Improvement in this area of activity
Responsible for taking corrective and Preventive action in this area of activity
Responsible for document & record control in this area of responsibility.
Responsible for Process Health Measure achievement in this area of activity
Head of Accounts
Prepare Annual budget for various expenses & projected income / Revenues
Monitoring collection of tuition fees, examination fees, hostel fees, transport fees and others
To liaise with Auditors, as required.
To continuously monitor organizational expenditures.
Suggest innovative ways to reduce organizational expenses and maximize cost efficiency.
To effectively monitor and manage payment to Suppliers and Sub-contractors.
Availability of funds is reviewed and sources identified to generate funds.
Any other responsibility as assigned by the Management from time to time.
Responsible for taking corrective and Preventive action in their area of activity
Responsible for document & record control in their area of responsibility.
Responsible for Process Health Measure achievement in their area of activity
Head of Infrastructure Management
In charge of building maintenance operation, custodial care, room setups, fire and safety programs, and equipment inventory control.
Handling the upkeep and maintenance of the location
Considering and resolving any issues that are operational, environmental, or ecological in nature falls under their department.
Designing maintenance programs
Researching for new equipment
Implementing preventative maintenance programs
Adhering to safety regulations
Enforcing industry requirements
Assessing risks
Managing expenditure and budgets
Maintenance of Canteen, Xerox Shop and Security Agreements
Stationary Store in charge
Maintenance and allotment of Seminar hall and Guest rooms
Any other responsibility as assigned by the Principal and Management from time to time.
Responsible for Continual Improvement in this area of activity
Responsible for taking corrective and Preventive action in this area of activity
Responsible for document & record control in this area of responsibility.
Responsible for Process Health Measure achievement in this area of activity
Head of Transport
The overall responsibility for transport management is with Transport In-charge in running the college buses, who ensures proper maintenance of vehicles and route management.
Organize registration and issue of passes and allot drivers, routes and timings.
Determine statutory and regulatory requirements and comply.
Developing safety procedures.
Maintenance, repair, and replacement of shipping equipment or vehicles
Any other responsibility as assigned by the Management from time to time.
Head of Hostel / Chief Warden
Periodically check the working, discipline, cleanliness and all other aspects of general administration of all the hostels of the institution.
Provide guidance to Wardens in running the Hostels, Hostel Mess and Hostel Clubs.
Any other responsibility as assigned by the Principal and Management from time to time.
Head of IT
Reports to Director / Executive Director / Principal
Responsible for Maintenance of Computers and other peripherals
Responsible for soft ware control, backups and virus controls
Responsible f or IT activities
Responsible for Continual Improvement in this area of activity
Responsible for taking corrective and Preventive action in this area of activity
Responsible for document & record control in this area of responsibility
Responsible for Process Health Measure achievement in this area of activity
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